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Privacy Policy with Terms & Conditions

Mind Map Media LLC is an organization whose mission is to enable individuals and organizations to establish trusting relationships based on respect for personal identity and information by promoting the use of fair information practices.

This Privacy Statement, Terms, and Conditions cover our main website www.MindMapMedia.com, and any of our specialty websites. Because we want to demonstrate our commitment to our users’ privacy, we are disclosing our information practices and privacy practices in full view of all.

We believe in "Innovative Services and Products for People on the Go.

If users have questions or concerns regarding this statement, they should first contact the Mind Map Media Marketing Department by email at [email protected]. The program covers all information that is collected through this Website or any other website properties owned by Mind Map Media LLC

Information Collection and Use:

Mind Map Media is the sole owner of the information collected on all of our family of Websites.

Registration, Join, Memberships, Win:

If you request a catalog, join our email, or sign up for our contest a user is required to give their contact information (such as name, address, and email address). We use this information to send the customer a catalog and/or marketing emails. We do not rent, lease, or distribute our customer’s email or mailing addresses to any companies. If you wish to remove your name this can be done by emailing our Support Team at [email protected]. Or, contact us by postal mail at the contact information listed below. If you submit a comment as part of the testimonial for a product, we will email you in accordance with any marketing promotions, special deals, new products, and maybe other companies products, but we will not provide your addresses to any other company. By submitting your information and comments, you authorize us to print your name and comments as a review for the product listed.

Ordering & Payment Options:

We request information from the user on our order form. A user must provide contact information (such as name, email, and shipping address) and financial information (such as credit card number, and expiration date). This information is used for billing purposes, and to fill customers’ orders. If we have trouble processing an order, the information is also used to contact the user.

We accept Visa, MasterCard, American Express, Discover, and many other credit cards from the merchant account. Pre-payment may also be made by check, money order, or wire transfer. Orders cannot be shipped until the payment method is authorized and cleared.

Please note that shipments from the United States to other countries may involve taxes, import duties, customs-related fees, or other charges beyond our control, for which the recipient is responsible. Please contact the Service department for a wire transfer or pre-payment information.

Returns & Refunds:

At Mind Map Media LLC, we take your shopping satisfaction seriously. If you are not satisfied or have changed your mind, Mind Map Media LLC will accept most merchandise for return within 10 days of purchase and offer you the option to either replace the item or receive a refund. However, not all merchandise is eligible for return. Please note: a 20% re-stocking fee will be assessed for items that are ordered in error or are not "liked" by the customer. We suggest you read the return policy listed below before you make your purchase. We will be happy to help you meet these terms and conditions required in making an exchange or return.

Requesting A Product Return:

You may choose any of these convenient methods to obtain a Return Merchandise Authorization (RMA)* number:

Send your request (including order #) via email to [email protected].

Upon receipt of your RMA number, please write it legibly on the return label, then return the entire package to

Mind Map Media LLC

Attn: Returns Center (RMA Number: _____)

Postal Address: Mind Map Media LLC.6830 NE Bothell Way, Suite C, pmb-482, Kenmore, WA 98028

*Please note: Exchanges or credits will not be processed without an RMA. RMA's must be requested within 30 days of the original invoice. Thereafter, all sales are final.

Product Exchange:

Once we receive, approve, and process the returned item, you will immediately be authorized for a credit or a replacement, with a tracking number.

Crediting Your Account:

A credit will be issued within 2 business days of receipt of your return and will be issued to the account that was originally charged. Shipping and handling fees are non-refundable unless we have made an error. Please note that your financial institution may take up to 10 additional days to post the credit to your account. When returning an item paid for by check or money order, a refund check will be mailed to you within 10 business days from the time we receive your return.

Refused Packages:

If we do not advise you to refuse a package and it is not damaged in shipping, a 20% restocking fee may be charged to your account. This fee is assessed to cover our restocking & processing fees.

Returns on "Clearance" Items:

If the product is damaged or defective, returns on "clearance" items will be accepted within 30 days of the invoice date. We may not exchange "clearance" items if the manufacturer has either discontinued these items or they are no longer available.

General Policies:

Non-defective returns will be shipped at the customer’s expense, and a 20% restocking fee may be assessed.

We must receive the returned package within 14 business days of the RMA issue date.

Discontinued items are not eligible for return or exchange.

All products are sold with the respective manufacturer’s warranties. Please note that warranty periods and services vary by manufacturer and product.

When returning products, we strongly recommend using a carrier that can track packages. The customer assumes responsibility for insuring returned items.

Items weighing 150 lbs. or more need to be coordinated through our Service Department.

No returns will be accepted without original packing material and documentation. All items must be returned in "new" condition including all accessories, blank warranty cards, UPC codes (attached), and user manuals.

We are not liable if you order the wrong product.

We offer many different products and provide manufacturer part number information and some technical specifications to assist in your buying decision, we may not offer technical support but we will assist you to make your purchase from us, the most satisfying event possible.

Please read our information and descriptions for complete understanding, compatibility, and/or technical information before making your purchasing decision.

Exceptions to Our Return Policy:

Please note that certain manufacturers’ products are not eligible for return or exchange through us. Certain manufacturers require that they handle their damaged or defective products themselves. These products are noted in the individual manufacturer’s online catalog store. 


If for any reason you wish to change or cancel your order, please notify us as soon as possible. We are happy to accommodate requests for changes or cancellations as long as we receive them before the order has been sent out for delivery or prepared for shipment. Twenty-four-hour advance notice is necessary to assure a cancellation or any changes to your order. An order cannot be canceled or changed after it has been sent out for delivery.

In the event an order must be canceled we may charge 20% of the order's total and refund the rest of the sum paid. In case of incomplete or incorrect address, information, or phone numbers resulting in non-delivery, we may charge you for the additional costs of the second delivery. If you cancel at this time, a 35% cancellation charge may be assessed. We will always work with you to make your shopping experience a pleasant endeavor.

"NO EXTRA" Shipping & Handling: Only Free Ground Shipping:

"All our Retail Prices include the item delivered to your door!"

Free Ground Shipping is our only option available. We deliver to all areas in the Continental United States. We do not ship to Alaska, Hawaii, Puerto Rico, or any International location. All free ground shipping may be delivered by UPS, FedEx, or USPS Ground.

You may ask for or offer to pay more for faster shipping, as we really hate to say NO, but we do not deliver any other way but Free Ground Shipping.

We do our best to ship within three [3] days. Orders after 4:00 p.m. EST (1:00 p.m. PST) may not be shipped within the stated time frame. We do not process orders on Saturdays, Sundays, and national holidays.

Orders will be processed and shipped pending credit card authorization or if paying by check or money order, payment must clear the bank. Mind Map Media LLC cannot be responsible for shipping delays due to a declined credit card, incorrect billing or shipping address, billing information not being submitted through our website, or failure to provide a correct street address.We are also not responsible for delays caused for any reason.

100% Product Guarantee:

We want everyone to know without a doubt that Mind Map Media LLC only sells 100% authentic guaranteed products. Our reputation is impeccable and will never be compromised.

We want our customers to be satisfied with their purchases. If any product fails to meet your expectations, please let us know promptly. We will gladly arrange an exchange or refund. 

Log Files:

Like most standard Web site servers we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and the number of clicks to analyze trends administer the site, track user movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses are tied to personally identifiable information to enable our Web-based service. We use log files and analytics to analyze user movement.

Clear Gifs:

We may employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs). Clear gifs are tiny graphics with a unique identifier, similar in function to cookies (see the security & privacy section), and are used on the final shopping cart page to track sales for marketing programs. The main difference between the two is that clear gifs are invisible on the page and are much smaller, about the size of a period at the end of a sentence. Clear gifs are not tied to users’ personally identifiable information.

In addition, we use clear gifts in our HTML-based emails to let us know which emails have been opened by the recipients. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. If users would like to opt out of these emails or change the type of email they receive to text, please see the Opt-out section.

Communications from the Site:

Special Offers and Updates will occasionally be sent for information on products, services, special deals, and a newsletter. Out of respect for the privacy of our users, we present the option to not receive these types of communications. Please see the Choice and Opt-out sections.

Service Announcements on rare occasions will be sent. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt out of these communications. However, these communications are not promotional in nature.

Customer Service communication with users on a regular basis is a service and may be issues relating to their account, we communicate via email or phone, in accordance with the users wishes.

Third-Party Intermediaries:

We use outside shipping companies to ship orders; at times we use an outside telemarketing company to take orders; and a credit card processing company to validate charges for goods. These companies do not retain, share, store, or use personally identifiable information for any secondary purposes.

Service Providers:

We may partner with other third parties to provide specific services. For example, email vendors that transmit all of our marketing emails, data processing, and postal sorting for each catalog mailing. When the user signs up for these particular services, we share names, email addresses, and mailing address information that is necessary for the third party to provide these services. These third parties are not allowed to use personally identifiable information except for the purpose of providing these services.

We may use third-party advertising companies to serve ads when you visit our family of websites. These companies may use information (not including your name, address, email address, or telephone number) about your visits to this and other websites in order to provide advertisements about goods and services of interest to you. If you would like more information about this practice and to know your choices about not having this information used see the following link. https://policies.google.com/technologies/ads

Business Transitions:

In the event Mind Map Media LLC goes through a business transition, such as a merger, being acquired by another company, or selling a portion of its assets, users’ personal information will, in most instances, be part of the assets transferred. Users will be notified via email or direct mail prior to a change of ownership or control of their personal information. If as a result of the business transition, the users’ personally identifiable information will be used in a manner different from that stated at the time of collection they will be given choice consistent with our notification of changes section.

Choice/Opt out:

Our users are given the opportunity to ‘opt out’ of having their information used for purposes not directly related to our website at the point where we ask for information. For example, our order form has an ‘opt out’ mechanism so users who buy a product from us but don’t want any marketing material can keep their email addresses off of our lists.

Users who no longer wish to receive our promotional communications may opt out of receiving these communications by replying with the unsubscribe subject line: “Please remove me from your promotion emailing.” You may also mail us. Our address is at the end of this policy page.

Off-Site Links:

The family of websites may contain links to other sites. Please be aware that we, Mind Map Media LLC, are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. Our privacy statement applies solely to information collected by our websites.


Our family of websites may request information from users via contests. Participation in this contest is completely voluntary and the user, therefore, has a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code). Contact information will be used to notify the winners and award prizes. Users’ personally identifiable information is not shared with any other company.


If a user elects to use our referral service for informing a friend about our website, we ask them for the friend’s name and email address. We will automatically send the friend a one-time email inviting them to visit the website. We do not store this information. We use the information for the sole purpose of sending this one-time email.

Security & Privacy:

Our family of websites takes every precaution to protect our users’ information. When users submit sensitive information via the website, their information is protected online and offline.

We value the trust of our customers. To earn your trust, we respect your privacy in handling personally-identifiable information relating to you and your transactions with us, whether through our mail-order catalog or on one of our family of websites operated in the United States. This Privacy Statement describes the personally identifiable information we gather about you, what we do with it, the safeguards we have in place to protect it, and how you can control our use of it.

We collect personally identifiable information that you voluntarily provide to us when you register on the website, complete an application, request a catalog, place an order, enroll in a promotional or rewards program, give us a telephone call, or send us a letter or email. This personally identifiable information may include your name, mailing address, e-mail address, telephone number, fax number, credit card number and expiration date, and other optional demographic information.

In addition, we may need to collect other personally identifiable information, such as your age and/or demographics when you elect to participate in various promotional activities we offer. This is done only to verify that you are of an age legally required to participate and enables us to provide necessary documentation with regard to possible tax liability surrounding a promotion award. After submitting this information, we do not process this information for our own use and we do not share it with any third parties.

You may browse our website without supplying any personally identifiable information, but we will need to collect personally identifiable information to process your orders or to send you offers or information that you request.


While our Websites do not currently make use of "cookies", we reserve the right to use this technology in future updates. In the event that we choose to implement this technology, in order to use our website, your computer must accept the use of cookies, which are small data files that are stored on your computer’s hard drive. Cookies do not contain personally-identifying information and do not give us control over your computer. Some of our business allies whose sites are accessible from our site may also use cookies, but we have no access to or control over these cookies. The information that we store in cookies is used to track your activity on our websites and to access your individualized settings (such as your online shopping cart) to make your visit more convenient and to make it unnecessary for you to re-enter this information when you make return visits to our site.

We will not disclose personally-identifiable information about you to others except as disclosed in this Privacy Statement or as specifically authorized by you at the time the information is collected.

We may contract with third parties to provide specific products or services to you. For example, we use a merchant company to process credit card applications, issue credit, verify, bill, and collect payments when you make a purchase with a credit card; an outside shipping company to ship orders; outside direct mail and catalog vendors to provide customers with product and sale information; and we use outside service providers to operate our websites and to send emails to customers and prospective customers. These service providers are provided with only the information that they need to perform their functions and are not permitted to use or disclose your personally identifiable information for other purposes without your authorization.

We may share your personally identifiable information within the Mind Map Media LLC family of businesses including our mail-order catalog, and online operations in order to send you information and to cater to your shopping preferences. We may enter into marketing relationships with other companies that provide services or information that we believe may be of interest to our customers. We may share non-identifiable aggregated information with these companies. We will not disclose your email address, telephone number, or credit card account information for these purposes.

To make online shopping more convenient for you, our website may provide access to other companies websites or co-branded websites that may be designed to look similar to our website; these sites are fully operated by the other company. If you request additional information or order products or services from one of the companies featured on our website, that company may provide us with the information you have given to them (except in the case of credit application information, financial background or health information, which we do not receive from such partner companies). We are not responsible for the content appearing on these other companies' websites or for the privacy practices of these companies. We encourage you to read the privacy policy on the other company’s Web site if you have any concerns about how information may be collected or used. If you make a purchase or request a service from a partner company that you access through an iframe on our website, information relating to that transaction will be available to us as well as the featured company.

We occasionally conduct surveys, contests, or other promotional programs that involve the collection of personally identifiable information, and we may send promotional emails to such participants from time to time. Participation in these programs is completely voluntary so that you have a choice whether to disclose the requested information without limiting your ability to place orders for products and services. Information requested may include contact information (such as name and shipping address), and demographic information (such as gender, zip code, or age). Contact information will be used to notify participants of the outcome of such promotions. Survey information may be used or disclosed for purposes of monitoring or improving the performance of our catalog or Web site operations.

We do not market to or collect information through our website from children under age 13. If we conduct a special online program that is open to children, children under age 13 will not be permitted to participate unless with the consent of a parent or guardian.

We may share personally identifiable information with law enforcement or other entities as required by law or as we reasonably determine to be necessary to protect our rights or the rights of others, to prevent harm to persons or property, to fight fraud, or to enforce our web site terms of use. Personally identifiable information may be transferred as an asset in connection with a merger or sale (including any transfers made as part of an insolvency or bankruptcy proceeding) involving all or part of our businesses.

When our registration/order form asks users to enter sensitive information (such as credit card numbers), that information is encrypted and protected with the best encryption software in the industry - SSL. While on a secure page, such as our order form, the lock icon on the top of Web browsers shows a secure website.

While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user information offline. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. Furthermore, ALL employees are kept up-to-date on our security and privacy practices. Any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our users’ information is protected. Finally, the servers that store personally identifiable information are in a secure environment, in a locked facility.

If users have any questions about the security of our Websites, users can send an email to [email protected].

Sharing Personal Information:

Legal Disclaimer. Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order, or a legal process served on our website.

Aggregate Information (non-personally identifiable); We manage but do not share aggregated demographic information with our partners. This is not linked to any personally identifiable information.

Updating/Deactivating Personal Information:

If a user’s personally identifiable information changes (such as zip code, phone, email, or postal address), or if a user no longer desires our service, we provide a way to correct, update or deactivate users’ personally identifiable information. This can be done by emailing our Support at [email protected].

Notification of Changes:

If we decide to change our privacy policy, we will post those changes to this privacy statement, and other places we deem appropriate so our users are always aware of what information we collect, how we use it, and under what circumstances if any, we disclose it. We will use information in accordance with the privacy policy under which the information was collected.

If, however, we are going to use users’ personally identifiable information in a manner different from that stated at the time of collection we will notify users via email. Users will have a choice as to whether or not we use their information in this different manner. However, if users have opted out of all communication with the site, or deactivated their account, then they will not be contacted, nor will their personal information be used in this new manner. In addition, if we make any material changes in our privacy practices that do not affect user information already stored in our database, we will not post a notice on our Web site or notify users of the change via email or direct mail.

Terms & Conditions:

We require that you agree to the following terms & conditions upon agreeing to use any of our Digital Marketing service plans.Mind Map Media (we, us) and Client (you) agree to the following:

1. Definitions:

(a) "Client" means the person who orders services from us and has ownership rights to the "Web Site".

(b) "Web Site" means all data files, data structures, images, and other information content owned by the Client that is to be hosted and managed under this Agreement.

(c) "Physical Server" means the third-party computers, hardware, operating system, and software necessary to operate and support your Web Site in accordance with this Agreement.

2. Payment Terms:

You agree to the following payment terms in consideration for the services provided:

(a) Initial Fees. You will pay us 50% of the initial set-up fees, with 50% due at 45 days upon completion of the initial set-up, then once each year based upon agreement, non-refundable initial set-up fees according to our agreed upon costs.

(b) Service Fees. You will pay us in advance for monthly Service Fees, for each service we provide under the Agreement according to our agreed-upon costs. Monthly Service Fees are billed to you on the 15th of the current month and are due on the 1st day of the month in which the Service Fees work is to be accomplished. If you begin using our services after the first of the month, we will prorate your first month's Service Fees paid in advance. Service Fees are subject to adjustment, with notice, according to our agreed-upon costs.

(c) Cancellation. In the event you cancel any service, you will be charged in full for the entire month in which you canceled your service.

(d) Breach. In the event we terminate this Agreement because of a breach, you will be charged in full for the entire month in which the breach occurred for services.

(e) Taxes. Service fees are exclusive of any and all federal, state, and local sales, use, value-added, excise, duty, and any other taxes assessed with respect to the services provided under the Agreement, except that any sales or similar taxes on the sale of Client products and services to end users shall be the sole responsibility of the Client.

3. Representations and Warranties:

Our obligations under the Agreement are conditioned upon the following representations and warranties:

(a) Authority to Contract. You represent and warrant that you have full authority and right to enter into the Agreement and that there are no conflicting claims relating to the rights granted by this Agreement.

(b) Non-Infringement. You represent and warrant that your performance of the Agreement and providing any content for your Web Site, shall not infringe the intellectual property or other proprietary rights of any third party.


4. Risk:

You expressly agree that the use of our hosting service is at your own risk. Neither we, our employees, affiliates, agents, third-party providers, merchants, licensors, or the like, warranty that our service will not be interrupted or error-free; nor do we make any warranty as to the results that may be obtained from the use of our services or as to the accuracy, reliability or content of any information serviced or merchandise contained in or provided through our services, unless otherwise expressly stated in the Agreement.

Under no circumstances, including negligence, will we, our officers, agents or anyone else involved in creating, producing, or distributing our services be liable for any direct, indirect, incidental, special, or consequential damages that result from the use of or inability to use our services. We will further not be liable for results from mistakes, omissions, interruptions, deletions of files, errors, defects, delays, and operation, or transmission or failure of performance whether or not limited to acts of nature, communication failure, theft, destruction or unauthorized access to our records, programs or services. You acknowledge that this paragraph shall apply to all content on your Web Site.

5. Term and Termination:

The following describes the effective date, duration, and methods of termination:

(a) Duration. This Agreement will commence on the date as appearing at the top of the Agreement document and continue until termination.

(b) Termination for Convenience. Subject to Section 3.3, you may terminate the Agreement at any time for your convenience by providing us with 15-day advance notice.

(c) Breach or Default. The following constitute a breach or default of the Agreement:

*your failure to pay the current month's Service Fees by the first day of the month, your violation of Sections 3(a) and 3(b),

*your violation of Section 7,

*your violation of 8(c).

6. Ownership Rights:

We acknowledge that all rights, titles, and interests in the website shall be solely owned by the Client.

7. Activities Subject to Immediate Deactivation:

Any Web Site that is used for Illegal, Abusive, or Unethical Activity may be immediately deactivated by us without warning to you.

Illegal, Abusive, or Unethical Activities include, but are not limited to, pornography, obscenity, nudity, violations of privacy, hacking, computer virus, gambling, or promotion of gambling, and any harassing or harmful materials or uses, as determined by us.

You agree to indemnify and hold us harmless from any claim resulting from your publications or use of Illegal, Abusive, or Unethical materials.

Although we will make reasonable efforts to alert you to such activities and allow you an opportunity to cure them within a 12-hour period after discovery, we are not required to give notice before deactivating your use of our services if, at our discretion, your use is or results in Illegal, Abusive or Unethical activities.

If a Web Site is disabled, the regular monthly fees still apply.

8 Miscellaneous:

(a) Public Nature of the Internet. All information submitted on your Website shall be considered publicly accessible. Important and private information should be protected by you. For example, we are not liable for the protection or privacy of electronic mail or other information transferred through the Internet or any other network provider that you may use.

(b) Governing Law and Attorneys' Fees. The Agreement will be interpreted and applied in accordance with the laws of the state of Washington, without regard to the conflicts of law provisions.

(c) Age. You certify that you are at least 18 years of age.


Contact Information:

Mind Map Media users that have any questions or suggestions, please contact us at

Email: Customer Service, Sales or Marketing:: [[email protected]]

Postal Address: Mind Map Media, 6830 NE Bothell Way, Suite C, pmb-482, Kenmore, WA 98028

Website URL: www.MindMapMedia.com/contact-us

© 2004-2024 Mind Map Media LLC